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Multiple Positions

Name of the organization: Neighborhood Legal Services

Positions: Accounting Coordinator / Facilities and Maintenance Position

Salary: According to experience

Location: Pittsburgh, PA, 15222

Contact Name: Aurora Pinto

Contact Phone: (412)212-6311

Contact Email: jobs@phdcincubator.org

 

 

Accounting Coordinator

Job Title: Accounting Coordinator

Reports to: Accounting Manager

JOB SUMMARY:

The Accounting Coordinator is a vital part of the Neighborhood Legal Services fiscal team. The Accounting Coordinator supports the day-to-day financial activities. The position demands confidentiality, adherence to deadlines, strong communication skills, and accuracy in numerical entries. The Accounting Coordinator will demonstrate: initiative in cost-cutting efforts; strong organizational and time-management skills; and exceptional attention to detail.

This position is on-site in the Pittsburgh office a minimum of 3 days a week.

DUTIES/RESPONSIBILITIES:

  • Support payroll processing, accounts payable and accounts receivable processing
  • Responsible to prepare, coordinate, review, and process cash receipts and cash disbursements.
  • Responsible to accurately code invoices & check requests for payment, print checks, prepare for mailing; and void checks when needed.
  • Review and confirm compliance of submitted documentation for check/expense statements.
  • Process payment for medical records via credit card for CIOX, VERISMA & MRO and other vendors as required
  • Prepare bank deposits and may be required to physically deposit at the respective bank
  • Post bank deposits into NetSuite via appropriate General Ledger accounts
  • Responsible for maintenance and production of union reports to National ICLAW
  • Responsible for maintenance and production of ALERUS 403B reports, including uploading of employee 403b contributions on ALERUS website.
  • Prepare quarterly Multiple Worksite Report (all offices) for Department of Labor – April 15th/July 15th/Oct. 15th/Jan. 15th
  • Prepare year end 1099-Misc./1099-NEC tax forms utilizing the NetSuite accounting system
  • Maintain FSA-HRA payout data in collaboration with medical provider
  • Maintain and file all accounting related supporting documentation
  • Responsible to maintain and order all office supplies
  • Resolve disputes with vendors
  • Input monthly utility usage and financial data (Duquesne Light, Peoples Gas & PWSA) into Energy Star (cost saving initiative)
  • Certify intern hours are confirmed and accurate in Legal Server prior to payroll processing.
  • Reconcile all AMEX receipts to monthly AMEX statements; scan to AMEX file
  • Collect monthly language line usage forms from employees to support the language line invoice
  • Provide all supporting resources and documentation for annual audit.
  • Contribute to accounting department initiatives and strive for ways to improve and/or expedite processes
  • Perform all other tasks as required by the Accounting Department

REQUIRED SKILLS/ABILITIES:

  • Computer/keyboarding skills, including proficiency in Microsoft Office, Outlook, SharePoint,
  • Ability to learn and effectively navigate NetSuite, Paycor, and Legal Services Systems
  • Excellent telephone and customer service skills
  • Proficient in basic accounting skills;
  • Strong organizational and time management skills

EDUCATION AND EXPERIENCE

  • Associates Degree, comparable certificate, or 3-5 years of accounting or bookkeeping experience.
  • Proficiency in Microsoft Office products
  • Prior accounts payable, payroll, and/or purchasing experience required
  • Knowledge of NetSuite, Paycor, Legal Server, and/or SharePoint is a plus
  • Legal Aid non-profit background is a plus
  • COVID Vaccination documentation required

PHYSICAL REQUIREMENTS:

  • Prolonged periods of sitting at a desk and working on a computer.
  • Must be able to lift up to 15 pounds at times.

 

Facilities and Maintenance Position

Neighborhood Legal Services is a nonprofit law firm located in the cultural district of downtown Pittsburgh. Our mission is to fight for justice for our low-income clients and see —come be part of the solution! Demanding work in a supportive and collaborative atmosphere. The facilities/maintenance employee will provide general maintenance and building upkeep for the Pittsburgh Office on Penn Ave. This role of a dedicated maintenance technician will perform general maintenance and repair work in our Pittsburgh Office across the facility and equipment.

DUTIES/RESPONSIBILITIES

  • Perform general maintenance and basic repairs.
  • Maintain supplies to restroom facilities and water coolers.
  • Maintain the office supply inventory and deliver supplies to various departments and courthouse staff as requested.
  • Prepare offices for a new occupant including cleaning, painting and office supplies.
  • Relocate and/or store office equipment, and furniture.
  • File or pull a “dead” file as requested.
  • Proactively inspect facilities and equipment to ensure optimal functioning; alert management of facility concerns or repair needs.
  • Conduct preventative maintenance throughout the building.
  • Ensure the building entrance is free of hazards: leaves, snow, ice etc.
  • Troubleshoot and repair minor structural issues (such as flooring, sinks, walls, and minor plumbing issues).
  • Coordinate with vendors regarding on-site inspections and repairs.- (HVAC, Elevators, etc.)
  • Support a culture of safety and collaborate with staff on service requests.
  • Maintain accurate records of maintenance requests.
  • Other duties as requested.

REQUIRED SKILLS/ABILITIES:

  • Basic knowledge of HVAC, plumbing, and electrical systems preferred;
  • Experience using hand/power tool;
  • Experience with painting;
  • Strong troubleshooting abilities;
  • Strong communication skills.
  • Basic computer abilities for interoffice communications and record keeping
  • Ability to travel to outer offices when necessary, Beaver, Butler and Lawrence Counties.

EDUCATION AND EXPERIENCE:

  • High school diploma or GED; 1+ years of maintenance, construction, plumbing, or electrician experience strongly preferred.
  • Painting experience a plus!

PHYSICAL REQUIREMENTS:

  • Must be able to lift up to 20 pounds at times.
  • Move heavier items on a dolly.
  • Ability to perform manual tasks.
  • Must be able to move into around the building spaces to conduct inspections and minor repairs.

WORK SCHEDULE:

  • Part-time position working 15-20 hours per week.
  • Transportation reimbursement

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